How To Start A Consignment Store Using Kyozou in 2019

Kyozou / Kyozou Features  / How To Start A Consignment Store Using Kyozou in 2019

How To Start A Consignment Store Using Kyozou in 2019

In this article you will learn how to use, and just how effective the consignment feature is within Kyozou.

What is Consignment?

· The act of giving custody or care of material goods to a person/agency, while retaining legal ownership of the merchandise until they are sold.

· Purpose of consigning could be for shipping, auctions, online or in a brick and mortar store sales.

· Possession of goods transferred is agreed upon by two parties: consignor and consignee.

 

Consignor – The original owner of merchandise

Consignee – The agent or person who takes possession of goods until goods are officially delivered to the ultimate receiver or buyer.

 

How To Start A Consignment Store With Kyozou: Step 1

Enable the Consignment feature on your account

  1. You will need to contact your Kyozou CSM to have the Consignment feature switched on.
  2. Once the Consignment feature has been enabled, you’ll see a new Tab in Kyozou called “Consignment” with 4 sub-menus.

how to start a consignment store: step 1

Manage Plans/Packages

· Where you would be creating consignment plans as agreed upon by both consignor and consignee.

· Where you can also view all consignment plans created for updating, editing and deletion.

Manage Consignors

· Where you would be creating consignors with their full contact details, with an option to attach a specific consignment plan, based on individual agreements.

View Consigned Products

· Where you can view all products attached to consignment plans.

· It has a good overview of which products belong to which consignors, as well as the statuses of each consigned product, from available to listed with pricing.

· You can access product details through consigned product titles here as well.

· You can generate an acceptance form for the consignor

Settlements and Invoices

· Successfully sold products are found here.

· This is the place where you can generate invoices.

· This is the section where you can settle with Paypal.

· You can also print a check for your consignors.

 

Setup Consignment Plan

  • Hover over the Consignment tab and navigate to Manage Plans/Packages
  • Click on the “Click here to create a new consignment plan” link and a popup will appear.

setup consignment plan

  • In this popup you’ll be able to customize a plan for your consignors.

customize consignment plan

  • Consignment plan title: This field is where you designate a name for this Plan.
  • Type: Select the plan structure (See below for a detailed explanation)
  • Sliding scale commission: Charge a variable rate to the consignor (example: Charge 20% if sale price between $0 and $200, Charge 15% if sale price between $200.01 and $500) can only be used with Variable plan type.
  • Initial fee type: You can charge an initial fee to the consignor and you can set it to a fixed amount or Variable amount.
  • Initial Fee: You can choose to charge your consignor an initial fee(Each time they consign a product, you can charge an initial flat fee)
  • Minimum Charge: This is the minimum listing fee you would like to collect when listing an item.
  • Maximum Charge: This is the maximum listing fee you would like to collect when listing an item.
  • Additional daily fee: This is an additional option fee that you can collect based on the listing duration (in days) Example :Charge $0.10 per day, which would yield $1 of commission on a 10 day auction.
  • Other Fee: This is an additional optional fee that you can collect.
  • Consignor Pays Listing Fee: Specify if the consignor should cover the listing fee.
  • Consignor Pays Final Value Fee: Specify if the consignor should cover the FVF.
  • Consignor Pays Publish Shipping Rate: Specify if the consignor should cover the shipping costs.
  • Consignor Pays Shipping Amount Collected From The Buyer: Specify if the consignor should cover the shipping costs that buyer paid for.
  • Consignor Pays Merchant Fees: Specify if the consignor should cover the Payment Fees (PayPal, Authorize.net etc)
  • Consignor Pays Amazon Fees: Specify if Consignor should cover the Amazon Fees
  • Charge Fee: This is where you set the values based on the “Type” you selected above. (See below for a detailed explanation)
  • Add Consignment Plan Fee: Add the fee amount entered in the Charge Fee field to the Plan (You will need to add multiple Plan Fees if using Variable plan type)
  • Update Consignment Plan Fee: Update any existing Plan Fees
  • Delete Consignment Plan Fee: Delete any Plan Fee of your choosing.
  • Add Consignment Plan: Click this button once you’re read to Create your Consignment Plan or Save any changes to an existing Consignment Plan.
  • Delete Consignment Plan: Click this button if you want to remove this plan entirely.
  • Close Window: This will close the window and won’t save any changes.

1. Percentage Plan

Instead of specified dollar value, the consignee takes a percentage of the product’s sold price value. This is based upon overall value. Works well on Fixed Price Format items.

2. Fixed Plan

Agreed upon rate paid, regardless of how much the final value of product has been sold for. Works well on Fixed Price format items.

3.  Variable Plan

Lots of room for rate customization. You are able to charge a percentage fee based on capped dollar values. Great for auctions since final dollar value is yet to be determined.

consignment plan details

Create Consignor

  • Hover over the Consignment tab and navigate to Manage Consignors
  • Click on the “Click here to create new Consignor” link and a popup will appear.
  • Full Name: Enter Consignors full names.
  • Company Name: Enter Consignors Company Name
  • Email Address: Enter Consignors email address (This is used for the consignor login)
  • Password: Enter Consignors Login password.
  • Confirm Password: Re-enter password that you entered above.
  • PayPal Account: Add Consignors PayPal account if you choose to pay out this consignor via PayPal.
  • Consignment Plan: Choose a Plan you’d like to designate to this Consignor.
  • Internal Note: Add any internal notes for this specific Consignor.
  • Consignor Inactive: Enable if Consignor is no longer consigning items with you.
  • Address: Fill in Consignors address.
  • Invoices: This is where the consignor’s settlement invoices will appear.
  • Line Items: You can add Line items to a Consignor’s invoice for one-time use. This is used if a Consignor owes you money or if you owe the Consignor money.
  • Add Consignor: Click this button once you’re done creating the consignor or saving any changes.
  • Close Window: Close the window and cancel any changes.

 

Assign Consignor to Product

  • To add a Consignor to a Product you will need to assign the Consignor within the Product Details page when creating or editing an item. assign a consignor to a product
  • Select the Consignor from the dropdown list.
  • You can override the Consignment plan the Consignor has set up on his account for specific items. (Example: If you’re running a promotion for a reduced rate, you can manually assign a plan per product) Leave this dropdown set to -=Use Consignment Plan=- if you want to use the default plan.

View Consigned Products

  • Hover over the Consignment tab and navigate to View Consigned Products
  • Here you can view all your Consignment items at a glance and track their status.
http://vip3.kyozou.com/Design/KyozouSite/icons/available.gif Displays the available quantity (Quantity that’s in inventory but not listed on any venue)
http://vip3.kyozou.com/Design/KyozouSite/icons/icon_auction_qty_sold.gif Displays the quantity sold for this product. (You can click on the value to get a detailed view of the product that sold)
http://vip3.kyozou.com/Design/KyozouSite/icons/icon_auction_available.gif Displays the quantity that’s currently listed (You can click on the value to get a detailed view of the product that’s currently listed)
http://vip3.kyozou.com/Design/KyozouSite/icons/icon_auction_unsold.gif Displays the quantity that’s currently in Unsold listings.
Displays the quantity that’s currently in an Order that’s not closed out yet.
http://vip3.kyozou.com/Design/KyozouSite/icons/icon_product_initial_qty.gif Displays the Initial quantity that was added for this Product.
http://vip3.kyozou.com/Design/KyozouSite/icons/icon_payment_returned.gif Displays the most recent sale price of the product.
http://vip3.kyozou.com/Design/KyozouSite/icons/icon_auction_bids.gif Displays the current Bid or Price of the product.

Print Acceptance Form

From the View Consigned Products page, you can print an acceptance form for your consignors. It can be used as a binding agreement between Consignee and Consignor each time a consignor brings in items to sell.

  • Hover over Consignment and click on View Consigned Products
  • Filter by Consignor ID or Name (You can change the search filter within the Search Column dropdown)
  • Select all the items you would like to print an acceptance form for.
  • In the “Choose and action” dropdown, select “Print Consigned Product Acceptance Form”

consignment product acceptance form details

  • Press Ctrl+P on your keyboard to print this page for you and your consignor to sign.

Configuring Acceptance Form verbiage

  • Hover over the Administration tab and click on Control Panel.
  • Click on “13) Customer Invoice and Checkout Settings”
  • Scroll down to the “CUSTOMIZE YOUR CONSIGNMENT SETTINGS” section.
  • In the field “Consignment Disclaimer” You can add or edit the verbiage for the Acceptance Form.

consignment disclaimer

 

Settlement and Invoices

  • Hover over Consignment and click on Settlement & Invoices

creating consignment invoices

  • Status:
    • Unsettled – This will filter any Consignor Item that has not been settled out yet.
    • Settled – This will filter any Consignor Item that been previously settled out.
  • Type:
    • Product – This will only display records for Items that were sold and are in a closed order. Items will appear here the next morning after the order is closed.
    • Listing – This will only display records for listings. This type is only used if you’re charging the Consignor for Listing Fees. Each time you list a product, a listing record gets created in the Settlements page.
  • For selected items(s):
    • Generate invoice for the selected product(s) – This will generate invoices for all the unsettled items selected. If consignors have multiple items they will be grouped into one single invoice.
    • Generate print form for selected paid product(s) – This will generate invoices with the Status “Settled” (This is used if you want to re-print a settled invoice for your consignor.
    • Print check(s) for selected paid product(s) – This will create checks for items that have been settled out (Settled Status)
    • Settle with PayPal – You can choose to pay your consignors with PayPal. You will be asked to login and it will send the money to the PayPal account you entered for the Consignor.

 

Settle and Generate Invoice for Consignor

  • In the Settlements and Invoices page, set the Status to “Unsettled” and type to “Product” (If you are charging your consignor for listings fees, set type to Any)
  • Select all the products you would like to settle out (Some Kyozou users like to filter items before a certain sold date and print out all the settlements that appear based on that filter)
  • In the “Choose One” dropdown menu, select “Generate Invoices for selected paid product(s)” settle and generate consignment invoices
  • A popup will appear with a preview of the invoices. Scroll to the bottom of the preview and click “Print Invoices and mark product(s) as Paid. This will settle out the product and will get it ready for paying out the Consignor via PayPal or Check.

company information

Configure Check Settings

  • In the settlements and Invoices page, you’ll be able to customize and configure how your checks print.
  • Click on the “Configure Check Settings” link.

configure consignment check

  • On this page you can configure the size and settings of the check:
  • # of Checks per Page: Select how many checks will print on one page.
  • # of pages to print: Select how many pages you’d like to print.
  • Gap Between Checks: If printing more than one check on a page, pick the size of the gap between each check.
  • Select Check Area: Selecting each option in this dropdown will allow you to select the placement of each item on the check.
    • Check – Controls the dimensions of the full check. You can select Height, width and if you’d like to have a border.
    • AmountCents – Controls the cent amount on the check. You can measure out the location on the check and fill in the settings. You can add a border and underline it. You can also remove it from the check by selecting the “Invisible” checkbox. This is true for all the options below.
    • AmountInNumbers: Controls the total amount being paid out to the consignor.
    • AmountWrittenOut: Controls the amount written out in words on the check.
    • Company: Controls the placement of your Company Name on the check.
    • Consignor: Controls the placement of your Consignors Name on the check.
    • ConsignorAddress: Controls the placement of your Consignor’s address on the check.
    • Date: This controls the placement of the Date for when the check was printed.
    • eBayAuctionNumber: Controls the placement of the auction number on the check. If consignor has more than one auction number it won’t display this text. Best to keep this invisible.
    • Signature: Controls the placement of the Signature text on the check.
  • Save Settings – Click this button once you’re finished configuring your check layout.

 

Printing Checks for Settled Products

  • Hover over Consignment and click on Settlements & Invoices.
  • Filter the Status dropdown by “Settled”
  • You may also filter by the date the products were settled to make it easier to find all the products you need to print out a check for. printing checks for consignment products
  • Select all the items you’d like to print out a check for (If a consignor has more than one item, Kyozou will group them into one check)
  • Once all the items are selected click on the “Choose One” dropdown and select “Print check(s) for selected paid product(s)”
  • You will receive a popup asking you to enter a number for the first check. This is used for numbering and tracking checks. If you don’t need to keep track of the number you may enter a random number. enter check number
  • Click OK and a new tab will open with the checks that need to be printed. Once you have your Check paper in your printer, you can press Ctrl+P to print out the checks.

 

Settle with PayPal

  • Hover over Consignment and click on Settlements & Invoices.
  • Filter the Status dropdown by “Settled”
  • You may also filter by the date the products were settled to make it easier to find all the products you need to print out a check for. settle with paypal
  • Select all the items you’d like to pay out with PayPal.
  • In the “Choose One” dropdown select “Settle with PayPal”
  • A new tab will open with the settlement invoice. You’ll see a button at the bottom that says “Pay with PayPal”pay consignment with paypal